PROPERTY MANAGEMENT ANSWERING SERVICE

Is Managing Calls Overwhelming Your Property Management Team? Let Us Help!

Handling tenant inquiries while juggling maintenance requests, rent collection, and new tenant prospects can be overwhelming. Many property management firms struggle to balance these demands, resulting in decreased tenant satisfaction and potential property issues.

Virtual HQ provides professional property management answering services designed to support your business. Our skilled receptionists handle calls, manage tenant inquiries, and coordinate maintenance requests to ensure seamless communication. Focus on effectively managing properties while we help enhance your efficiency and strengthen tenant relationships.

Why Law Firms Choose VHQ

Why Trust Virtual HQ To Answer Your Calls

Everything your firm needs to present professionally, from a professional phone answering service for lawyers to a premium business address, all through one trusted provider.

24/7 Professional Call Handling

Confidentiality is essential in legal practice. Every virtual receptionist is trained to handle confidential conversations professionally and in line with your preferences.

Tenant Care and Satisfaction Management

Our answering service keeps your office available outside business hours, ensuring urgent enquiries are never left unanswered.

Emergency Response Coordination

We follow your company’s preferred call handling script, collecting new matter enquiries, qualifying callers and capturing the information you need before returning the call. Reduce administration by having appointments scheduled and managed as part of your customised call handling process.

Every Call Professionally Answered

Your calls are answered in your company’s name by trained Australian receptionists. Our answering service ensures every caller is greeted professionally.

Cost-Effective Staffing Solution

Save up to 70% on overhead costs compared to hiring in-house receptionists, without compromising on service quality.

Scalable Support For Business Growth

As your portfolio grows, our service scales effortlessly to support your expanding needs while preserving your existing resources.

AFTER HOURS ANSWERING SERVICE

Missing Opportunities After Hours? Let Us Help!

Are crucial calls slipping through the cracks outside of regular business hours? Many businesses struggle to maintain 24/7 availability, leading to lost opportunities, dissatisfied customers, and a competitive disadvantage. Without an after-hours call answering service, your business risks losing valuable leads to competitors who are always accessible.

Virtual HQ provides a professional after-hours phone answering service to keep your business open around the clock. Our skilled team handles calls, manages emergencies, and captures leads while you’re off the clock. With our reliable after-hours support, you can enhance customer satisfaction, strengthen your competitive edge, and ensure no opportunity is missed.

Testimonials

What our clients say

We have been with Virtual HQ for a year now and cannot speak highly enough about your answering service. The girls are always prompt, professional and take the information we request. Having a ‘receptionist’ gives our business that next level of professionalism we wanted without the overhead. Do your business a favour and call the Virtual HQ team today.

Linda Cartella
Business Manager, Brisco Roofing

You have been excellent to deal with – competent, efficient and professional.The 24 hour service you provide is cost efficient, and has enabled us to have high quality ‘real person’ engagement with our customers, ensuring we convey a high level of professionalism to the market. In the real estate business, the first point of contact with potential new customers is always critical.

Peter J Cahill
Managing Director, Domain Hill Property Group

Our Smart Group uses your reception and premium office services in most Australian states. We find it a very effective way to ensure that calls and correspondence for Smart Group companies are handled consistently on a nation-wide basis. Changes within the group, as companies are added or new operating locations established are easily dealt with and online access to receptionist scripts enables immediate changes to be made toreflect new activities.

James Kelaher
Director, Smartnet
How it works

How Our Virtual Receptionist for Law Firms Work

STEP 1

Free Trial

Put us To The Test With A 7 Day Free Trial

STEP 2

Activate

Quick Set up And Activate Your Account

STEP 3

Setup

Customise Your Service To Fit Your Needs

STEP 4

Divert

Forward your Calls For Prompt Responses

STEP 5

Upgrade

Easily Scale Your Plan As Your Needs Grow

About Virtual HQ

Supporting Australian businesses for over 20 years

For over two decades, Virtual HQ has empowered Australian businesses with virtual address and receptionist services, helping them thrive in today’s dynamic workspace environment. Founded by Mike Davison in 2007, Virtual HQ was built on a visionary approach to addressing the evolving communication needs of businesses. In 2020, his daughter Emma joined the business, bringing strategic leadership and a passion for innovation, driving the company to embrace new technologies and reimagine its role in the modern professional landscape.

Virtual HQ offers two core services: virtual address solutions, providing businesses with a professional presence, and virtual receptionist services, offering seamless call handling with no lock-in contracts. Guided by values of integrity, collaboration, and excellence, our mission is to deliver flexible support that simplifies operations, fosters trust, and empowers businesses to grow.

FAQs

Frequently Asked Questions About Our Property Management Answering Service

Our professional receptionists handle tenant and owner inquiries, coordinate maintenance requests, and manage calls, ensuring seamless communication for your business.

Yes, we provide 24/7 support, including weekends and public holidays, following your protocols to address urgent property issues promptly.

Most calls are answered by our Australian team. During peak periods, we have global support to ensure no call is missed.

Absolutely! We manage tenant inquiries professionally and gather key information from potential clients to help grow your portfolio.

Yes, our flexible plans allow you to scale support as your portfolio grows, ensuring efficient communication at every stage.

Our Latest Insights Into All Things Virtual

Get in touch

Have questions? Contact us today to see how Virtual HQ can elevate your business. Our friendly team is ready to help.

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